Members Present:Members Absent: Others Present: Guests:
Ron Klattenberg, Trevor Davis, Ed Dypa, Augie DeFrance, Ryan Kennedy, Phil Pessina, Annabelle Malone, Ed Monarca, Larry Riley Bill W asch Beth Lapin, Ron Organek
Chris Nardi, John Ireland (SP+A)
ECKERSLEY-HALL BUILDING COMMITTEE MONDAY, NOVEMBER 12, 2012 POLICE DEPARTMENT COMMUNITY ROOM 6:00 PM
1.0 OPEN MEETING
Chair Klattenberg opened the Eckersley Hall Building Committee meeting at 6:19 PM at the Police Department Community Room. He congratulated the committee for successful passage of the referendum to fund the next stages of the Senior/Community Center.
2.0 APPROVAL OF MINUTES
Chair Klattenberg asked for approval of the October 10, 2012 minutes. Ed Dypa made the motion to accept, seconded by Augie DeFrance. The vote to approve was unanimous.
Beth provided a draft of potential 2013 meeting dates. Ed Dypa made a motion to approve these dates, Ryan Kennedy seconded, and approval was unanimous. Beth will check with Police Department to confirm that the meeting space is available.
3.0 FINANCIAL REPORT
FINANCIAL STATEMENT Beth summarized the expenses since the last financial statement in October. She had noted the encumbered amounts to show an actual amount available. However, the SHPO project amount of $438,619 was not officially encumbered. If that is taken into consideration, the bond issue account has $27,178.44 remaining. Augie DeFrance made the motion to accept the statement, seconded by Ed Dypa, and the vote was unanimous.
BUDGET ITEMS Two Suburban invoices totaling $19.49 related to grant application expenses were received. Augie DeFrance motioned to approve, Larry Riley seconded, and the vote was unanimous.
SP+A submitted an invoice for $6,700 to cover 100% of the amended amount of the schematic design phase. Larry Riley made the motion to approve payment, seconded by Trevor Davis. The vote to approve was unanimous.
SP+A also submitted an invoice for $6,763.66 to cover 5% of construction documents ($2,488.50), 15% of construction documents amendment ($2,900.55), posters ($1,300) and reimbursable expenses ($74.61). Augie De France made a motion to approve payment, Larry Riley seconded, and the vote was unanimous.
4.0 PUBLIC COMMENTS
Eckersley Hall Building Committee Minutes 1 November 12, 2012
Ron O. asked again about the mechanics of transferring $300K from the state and $75K from the city for the veterans’ museum. Ron K. said it would be handled through Bill Russo. Ron O. also asked about a timeline: John Ireland indicated the sequencing for Senior Center construction needed to be parallel to the Museum’s move, hopefully by the end of 2013.
Continued:
